Standard Road Maintenance Approach/Methodology:
At the Fall 2015 General Membership Meeting the membership adopted the SRA Road Committee’s motion to implement a standard road maintenance philosophy/approach. This approach utilizes a minimum road condition threshold to trigger maintenance. This means that the maintenance needed to bring the entire road above that minimum threshold drives the budgeting process each year, vs. picking a number and then trying to fit some maintenance into that number
Standard Road Maintenance Technique:
At the Fall 2015 General Membership Meeting the membership also adopted the SRA Road Committee’s motion to implement a standard road maintenance technique which utilizes recycled asphalt as the default road surface material, and who’s application steps are outlined as:
- Grade (slope for drainage)
- Water
- Recycled Asphalt
- Grade
- Water (Lots)
- Roll (Large Roller)
Road maintenance is done in the Spring, normally April or May to take advantage of natural moisture. It can run for four or five days depending on the extent of the work to be done and the weather. Equipment used is a large grader, dump trucks, water truck, and a large roller machine for packing down the road. Usually, the road is impacted for 10 – 14 hours on maintenance days.
A warning is usually given in advance of the workdays. We try to post warning signs to expect delays and alert you to the danger of equipment on the road.
Please remember your fellow residents working on the maintenance are unpaid VOLUNTEERS and do not respond well to negative comments or actions. Please cooperate. Do plan your road use needs on the days of scheduled maintenance so as not to interfere with the work or be upset by delays you may experience.
If you have comments, questions, or suggestions concerning the maintenance work please bring them to a Road Maintenance Committee Member or the SRA Board President. Please consider learning something of the past road experiences and the limited nature of our budget for road work before condemning the efforts of the SRA Board of Directors, the Road Maintenance Committee, and the volunteers who work on the road. Nothing kills volunteers’ hard work ethic quicker than negative comments from someone who is not involved and does not consider the history of the road maintenance efforts. Express your ideas but please do not be offended if the response is less than enthusiastic from those who actually do the work.
Below is an completed example of the spreadsheet that is to be used in conjunction with the above checklist to track the progress of the the expenditures during road maintenance:
*Click this link to get the blank EXCEL spreadsheet to use during Maintenance: SRA-ROAD-MAINT-TRACKING-SHEET-Blank.xls
2015-On Yearly Maintenance Cycle
This sheet illustrates how billing within 30 days of the Fall meeting mitigates the challenges presented by not billing until March.
Pre 2015 Yearly Maintenance Cycle
This sheet illustrates how the original March billing deadline resulted in not knowing how much of the approved budget would be collected and available to pay for road work, making it extremely difficult to contract and schedule road maintenance resources.
The timing also provided a loophole for those wanting to disrupt the approved road maintenance by not paying their bill, thereby shorting the available funds, and not suffering any downside to their actions other than possibly paying an extremely small interest fee.